Music Under the Stars 30th Season & Dancing in the City

City of El Paso Museums and Cultural Affairs Department (MCAD)
2013 SEASON SUMMER CONCERT PROGRAMS APPLICATION
Music Under the Stars 30th Season & Dancing in the City

INTRODUCTION

Since 1983, MCAD has programmed an outdoor summer concert program known as Music Under The Stars, which is held at the Chamizal National Memorial Park. Since 2010, MCAD has programmed an outdoor dance concert program known as Dancing in the City, which is held at Arts Festival Plaza.

PURPOSE

To provide a complement of local and guest performers that represent a variety of musical genres with the intent of presenting El Paso residents and visitors with the best possible free summer concert programs. Along with local musicians and musical groups, the programs feature professional musicians of regional, national and international recognition.

The El Paso Museums and Cultural Affairs Department (MCAD) is committed to assisting in the development of El Paso’s creative sector and to support access to arts and cultural activities for El Paso residents and visitors alike. Through these summer concert programs the MCAD provides free family-friendly entertainment to approximately 70,000 residents and visitors annually. Both programs present music from a wide variety of cultures and artistic styles.

PROCESS

MCAD is currently seeking musical performers for the 2013 season. The line-up will include a diverse mix of performers with a variety of rhythms, styles and musical influences.

MCAD identifies performers by aggressively seeking out and recruiting professional regional, national, and international performers and also accepts applications and researches all recommendations made to the MCAD. NOTE: At the time of contract execution, all international applicants must have appropriate visas for travel and work in the U.S.

HOW TO APPLY

Applicants interested in being considered for the 2013 Summer Concert Programs, must submit all of the following items via email only. Hand-written applications will NOT be considered:

  1. Completed Participant Interest Form (incomplete applications will not be considered)
  2. Summary of professional history and biographical information in a Word format document only.
  3. Digital format Photographs
  4. Demo MP3; submit the best 90-second representation of your work
  5. Schedule of upcoming performances in a Word format document only
  6. Booking fees and related costs
  7. Do not assume that the Review Panel will already be familiar with your music or work. Send any additional materials that will help the review panel better understand the services provided by the organization; including scanned news clippings, mov. files, or any printed promotional material. DVD movies will not be considered.
  8. No VHS, DVDs, audiotapes or slides will be accepted

REVIEW PROCESS

All applications and all support materials will be reviewed by a selection panel of community stakeholders who will make recommendations to the MCAD for the 2013 Summer Concert Programs.
All applications are evaluated according to the following criteria:

  • Quality of support materials
  • History and professional experience
  • Ability to provide 90 minute music-set and access to instruments
  • Evidence of professional reviews and critiques or recommendations
  • Reasonable booking fees and related costs

APPLICATION TIMEFRAME

Applications will be accepted by the MCAD beginning on September 10, 2012. Incomplete applications will not be considered. All applications and support materials must be emailed by 6:00 PM on November 1, 2012. Hand-written forms will not be accepted. The participant form is included in this document, and may also be downloaded from our website at www.elpasotexas.gov/mcad.

SUBMIT INFORMATION PACKETS TO:

All Application packets must be emailed to: mcadevents@elpasotexas.gov

For additional information, please contact Chris Espinoza, Production Coordinator, at 915-541-4895 or via email: espinozac@elpasotexas.gov.

NOTIFICATION TO APPLICANTS

All applicants will be notified in December 2012 of the status of their request. Whether or not you are selected for the 2013 season, the MCAD will keep all submitted support materials for documentation and promotional purposes.

In addition, upon selection minor applicants or children’s groups (under 18 years of age at time of contracting) must each submit a Minor Release Form. The form is available upon request, and may also be downloaded from our website at www.elpasotexas.gov/mcad.

City of El Paso Museums and Cultural Affairs Department
SUMMER CONCERT PROGRAMS PARTICIPANT INTEREST FORM
2013 Season

Answer all questions. Use a clear, easy to read font of at least 12-points. Attach all requested support materials. Hand-written forms will not be accepted. Incomplete applications will not be accepted. Download form at www.elpasotexas.gov/mcad.
Name of Band:      
Type of Music/Genre:      
# of Band Members:      
Artist Fee:      
Manager/Primary Contact:      
Telephone (include area code):
     
Email:      
Website:      
Mailing Address:      
City:      
State:      
Zip Code:      
DEADLINE FOR ALL APPLICATIONS IS NOVEMBER 1, 2012, BY 6:00 P.M.
Email all of the following by the deadline (incomplete applications will not be considered):
Participant Interest Form (this form)
Summary of professional history/biographical information (Word format document only;1-page max)
Digital format photographs
Demo MP3; submit the best 90-second representation of your work
Schedule of upcoming performances in a Word format document only
Booking fees and related costs
Digital scanned samples of promotional materials, including news clippings, media coverage,
Professional reviews and/or critiques, letters of recommendation, etc.
Do you have sufficient material to play/perform for 90 minutes?
YES
NO
Have you participated in the Music Under the Stars in the past?
If yes, indicate which program and date.
YES
NO
Are any of the band members/performers under 18 years of age?
YES
NO
If yes, is a Minor Release Form attached to this application?
YES
NO
MCAD will keep all submitted materials for documentation and promotional purposes.
FOR MCAD USE ONLY – PLEASE DO NOT WRITE BELOW THIS LINE
Check if received:
Qty/Each
Staff Review Completed by (print name):

History/Bio


Photographs

Date Stamp:

Demo CD


Promo material


Event schedule


Booking fees/costs


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